Showcase Terms & Conditions

V2021-05-27

TERMS AND CONDITIONS

These Showcase Terms (“Terms”) apply to showcase programmes (“Showcase”) run from time to time by Icebreaker One Ltd (“Us”, “We”, “Our”). 

Unless you agree to the terms and applicable rules, you must not participate in a showcase and are not eligible to receive prizes. Any decision or determination of any Programme administrator or judge, including interpretation and applications of the Terms and Rules, is final and binding in all matters relating to such Programme (without prejudice to any legal claims you may have under applicable law).

The words “include” and “including” as used in these Terms and any Rules mean “including but not limited to.”

1. Eligibility.

1.1 Scope.  

This Showcase is only open to companies registered and actively operating and trading in the UK.

1.2 No purchase necessary to enter or win. You do not need to purchase any of our services to enter or win.

1.3 Requirements to enter and receive a prize.

(A) you must provide your valid name, organisation details, phone number, mailing address, and any other information We may need to award or send you a prize. You understand that there may be rare circumstances in which We are unable to disperse a prize due to administrative or legal restrictions.

(B) You agree to comply with all applicable commercial and public anti-bribery laws, including the UK Bribery Act of 2010, which prohibit corrupt offers of anything of value, either directly or indirectly, to anyone, including government officials, to obtain or keep business or to secure any other improper commercial advantage.

1.5 Verifying Eligibility. 

We reserve the right to verify your eligibility and to adjudicate any dispute regarding eligibility at its sole discretion. You agree to provide Us with any proof of eligibility requested, and your refusal or failure to provide such proof within five (5) working days of Our request will result in your disqualification from a Showcase and forfeiture of any prizes.

1.6 Communications. All communications between you and Us must be in English.

2. How to Enter.

2.1 Showcase Submission.

(A) To enter a Showcase, you must submit your details for the Showcase containing all requests for information by Us using Our online processes.

(B) You may submit more than one Showcase providing that such submissions are materially different from your other submissions and submitted under the same identity. Repeat submissions that are not materially different may result in disqualification.

(C) Timings and deadlines are listed on the Showcase websites.

(D) All the data provided through the process must be accurate, factual and complete.

2.2 Disqualification. 

We reserve the right to disqualify participants if they are, in Our sole opinion, incomplete, inaccurate, offensive or obscene, or violate the intellectual property rights of others.

3. Showcase Structure

3.1 Overview. 

Each Showcase submission may comprise a written description, visuals and other assets (your “Content”) as relevant. 

3.2 Public display

All qualifying Showcase submissions will be published on Our website(s) and made visible on the public web. You grant Us the rights to publish your materials in this manner and note that doing so will not affect or assign your intellectual property rights in your Content.

3.3 Scoring

We will, working with Our judging panel (which includes independent experts), score each Showcase submission. 

3.4 Modifying a Showcase. 

We may cancel or modify the structure, location, date, and/or time of a Showcase at its sole discretion.

4. Privacy.

4.1 Your data will be managed according to Our general Privacy Policy, which is available at https://icebreakerone.org/privacy 

4.2 Why We collect and how We may use your information.

(A) We will use the information you provide to administer the Showcase (including verifying your eligibility to participate in a Showcase and delivering prizes), and also to understand the diversity of Showcase participants. This data will be handled in accordance with Our Privacy Policy. 

(B) Sharing Your Information. 

We will share your information with the judging panel to enable the operational delivery of that function. 

4.5 Retention of Your Information.

We will retain personal information collected in connection with a Showcase for as long as necessary for the purposes for which the personal data is processed, including to protect Us from legal claims. You understand that We may be under a legal obligation to retain your personal information or may need to keep your information as evidence for an investigation or legal proceeding.

4.7 Contacting Us About Privacy Questions. 

You may contact Us by way of Our general Privacy Policy.

5. Notice of Winners.

5.1. Results posted on Our website are not definitive and may change, for example due to disqualifications or judging of discrepancies in answers. You will be notified whether you qualify as a winner by email at least one (1) day before completion. This email notification is an official notice of award.

5.2 Announcement of Winners. 

The results of the Showcase will be posted on the applicable Showcase website after completion of the Showcase.

6. Prizes.

6.1 Money Prizes. Money prizes will be awarded in GBP and may be delivered by bank transfer to an authorised UK account for your company. 

6.3 Forfeiture. 

You will forfeit any prize, and an alternative  winner may be selected, if:

(A) You fail to provide a valid contact details during registration or any other information requested by Us within five (5) days of Our request;

(B) You fail to respond to Our email notification of your award within ten (10) days;

(C) You fail to follow directions provided by Us for receiving the prize;

We will not be liable for unsuccessful efforts to notify a winner. If a winning participant declines the prize, does not respond to a prize notification, fails to claim a prize in the manner specified, is unavailable for prize fulfillment, fails to abide by any Terms or Rules, or is ineligible to receive a prize, We may award their prize to another participant.

6.5 Taxes.
You are solely responsible for complying with all applicable tax laws and filing requirements. To remain eligible for a prize, you must submit to Us or the relevant tax authority all documentation requested by Us or required by applicable law within five (5) days of Our request or earlier if required by law. You are solely responsible for paying all taxes, duties, and other fees imposed on prizes awarded to you. All prizes will be net of any taxes We are required by law to withhold.

6.6 No Warranties for Prizes. 

Except as required by law, We make no warranties, express or implied, with respect to prizes.

7. Disqualification.

7.1 You may be disqualified from a Showcase and forfeit any prizes you may be eligible to receive if We reasonably believe that you have attempted to undermine the legitimate operation of a Showcase, including by:

(A) Providing false information about yourself during registration or concerning your eligibility;

(B) Using more than one identity to compete in a Showcase;

(C) Breaching or refusing to comply with any Terms or Rules of any Showcase for which you have registered;

(D) Tampering or interfering with the administration of a Showcase or with the ability of other participants to participate in a Showcase;

(E) Submitting content that:

(1) violates the rights of a third party,

(2) is lewd, obscene, pornographic, racist, sexist, or otherwise inappropriate to a Showcase, in each case, as determined per Our sole discretion, or

(3) violates any applicable law.

7.2 You may report to Us any harassment, cheating, or violation of any Terms or Rules by another participant. We may investigate any such allegations and all decisions by Us in these matters are final and binding at Our sole discretion. If you are asked to stop any harassing behavior, you are expected to comply immediately.

8. Ownership; Rights in Your Submissions.

8.1 License to use content and reservation of rights.
You retain all rights to your content. You grant us permission to use your Content as detailed herein to showcase your work, promote the Showcase both during and after its completion.

8.2 Permission to Record You. 

If you participate in a Showcase public webinar or public event, you give permission to Us to make and have made audio, visual, and audiovisual recordings in any format or media of you and your activity (collectively, the “Recordings”) and grant Us an unrestricted, sublicensable, transferable, perpetual, irrevocable, worldwide, free license to use the Recordings to promote a Showcase. You waive all rights, including any right of prior approval, and release Us and our agents from, and will neither sue nor bring any proceeding against Us or Our agents for any claim or cause of action, whether now known or unknown, for defamation, copyright infringement, invasion of the rights to privacy, publicity, or personality or any similar matter, or based upon or relating to the use and exploitation of the Recordings.

8.5 Photographs and/or Videos You Send to Us. You may send photographs and/or videos to Us in connection with your Showcase (“Participant-Provided Content”). If you do so, you must only send Participant-Provided Content of yourself, your team, or non-person objects. You grant Us an unrestricted, sublicensable, transferable, perpetual, irrevocable, worldwide, free license to use the Participant-Provided Content to promote a Showcase. You waive all rights, including any right of prior approval, and release Us and Our agents from, and will neither sue nor bring any proceeding against Us or Our agents for any claim or cause of action, whether now known or unknown, for defamation, copyright infringement, invasion of the rights to privacy, publicity, or personality or any similar matter, or based upon or relating to the use and exploitation of the Participant-Provided Content.

8.6 Social Media. If you (i) post on your social media page using any Showcase hashtag or (ii) share or post any content on a Showcase social media page (collectively, “Social Media Content”), then We may feature such Social Media Content in marketing and promotional materials for any Showcase. You grant Us an unrestricted, sublicensable, transferable, perpetual, irrevocable, worldwide, free license to use your Social Media Content to promote any Showcase. You warrant that you have the authority to grant the license set forth in this Section 8. You waive all rights, including any right of prior approval, and release We and its agents from, and will neither sue nor bring any proceeding against Us or Our agents for any claim or cause of action, whether now known or unknown, for defamation, copyright infringement, invasion of the rights to privacy, publicity, or personality or any similar matter, or based upon or relating to the use and exploitation of any Social Media Content.

9. Your Representations, Warranties, Indemnities.

9.1 Representations and Warranties. You represent and warrant that:

(A) the information you provide about yourself while registering or in subsequent communications with Us is truthful and accurate;

(B) you own all rights in your submissions or otherwise have the right to submit your submissions to Us and grant to Us the licenses granted in these Terms and any applicable Rules without violating any rights of any other person or entity or any obligation you may have with them; and

(C) your submissions do not violate any applicable laws.

9.2 Indemnities. 

You will indemnify Us and our affiliates, directors, officers, and employees against all liabilities, damages, losses, costs, fees (including legal fees), and expenses relating to any allegation or third-party legal proceeding to the extent arising from:

(A) your acts or omissions in relation to a Showcase (including your use or acceptance of any prize and your breach of these Terms or any applicable Rules); and

(B) your submissions violating any rights of any other person or entity or any obligation you may have with them.

10. Disclaimers.

OUR WEBSITE AND ALL CONTENT IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS. WE DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES (EXPRESS OR IMPLIED), INCLUDING ANY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. WE ARE NOT RESPONSIBLE FOR ANY INCOMPLETE, FAILED, OR DELAYED TRANSMISSION OF YOUR APPLICATION INFORMATION OR SUBMISSIONS DUE TO THE INTERNET, INCLUDING INTERRUPTION OR DELAYS CAUSED BY EQUIPMENT OR SOFTWARE MALFUNCTION OR OTHER TECHNICAL PROBLEMS. WE ARE NOT RESPONSIBLE FOR ANY DAMAGE TO YOUR COMPUTER OR SOFTWARE RESULTING FROM DOWNLOADED SOURCE CODE.  

11. General.

11.1 Not an Offer or Contract of Employment.

(A) You acknowledge that your participation is voluntary.

(B) You acknowledge that no confidential, fiduciary, agency or other relationship or implied-in-fact contract now exists between you and Us and that no such relationship is established by your submission.

(C) You understand and agree that nothing in these Terms, any Rules, any submission, or any award of a prize may be construed as an offer or contract of employment with We.

11.2 Severability. If any term (or part of a term) of the Terms or Rules is invalid, illegal, or unenforceable, the rest of the terms will remain in effect.

11.4 Governing Law. 

This Agreement is governed by the law of England and Wales, and is subject to the exclusive jurisdiction of the courts of England and Wales.